Deposits: a tour

A tour of Deposits in Arkon One: Security deposits are held until the job is off hire, then applied to its invoices. Pre-payments are applied to the next invoices automatically every night. and the controls you will use most.

The steps, written out

1. Open Deposits from the Billing and Finance section of the left menu.
2. Review the Deposits held section.
3. Review the Record a deposit section.
4. Review the Customers requiring a deposit section.

Tip

The money is listed under Deposits held. Every night the system applies pre-payments to the customer's open invoices (oldest due first), and applies security deposits once the job (or the whole account, if no job was chosen) has no Active rental agreement. You can also press Apply on a row for a specific invoice, or Apply eligible deposits now. The report Deposits held is under Finance reports. The customer record has Deposit required before first delivery ticked and the deposits received so far (security deposits and pre-payments) are less than their Default deposit ($). The message shows the shortfall. To clear it, record the deposit in Deposits (Record deposit); the delivery can then be scheduled and loaded. The customers affected are listed under Customers requiring a deposit with a Deliveries blocked badge. To remove the rule, untick the flag on the customer record. Owner / Administrator, Office Manager and Accounts & Billing can also let a delivery go out by entering a Credit hold override reason on the ticket.