General ledger: a tour

A tour of General ledger in Arkon One: Built-in double-entry ledger — every invoice, payment, credit and refund posts automatically · No period closed yet and the controls you will use most.

The steps, written out

1. Open General ledger from the Billing and Finance section of the left menu.
2. Narrow the list with the search box and filters (from, to).
3. Read each row: Account, Type, Debit, Credit, Balance.
4. Use the Apply button at the top of the page.
5. Use Export to download the list as a spreadsheet or PDF.
6. Review the Trial balance section.
7. Review the Period close section.

Tip

To reopen, only the Owner / Administrator sees Reopen: enter Reopen to (leave blank to unlock everything) and press Reopen. Accounts & Billing and the Owner / Administrator can close; the Office Manager cannot. The date of what you are saving (an invoice, payment, credit note, void or refund, or the date it would be posted) is on or before the Period close date. The books are locked so figures given to your accountant cannot change. Fixes: use a date after the lock, or ask the Owner / Administrator to reopen the period from General ledger (Reopen). You can only close through a date before today, so the nightly run (dated today) is normally not affected; only a catch-up run for a missed day inside a closed period would fail. General ledger is a built-in double-entry ledger. Nothing is typed by hand: it posts automatically when an invoice is issued (Draft invoices post when approved), a payment is recorded, a credit note is issued, a refund is made, or an invoice is voided (a reversing entry).