Billing and Finance: overview

Rental agreements and recurring billing, invoices and payments, collections, deposits, billing runs, finance reports, the general ledger and sales tax, advanced accounting, job profitability and forecasts.

The steps, written out

1. Job profitability: Quote against actual labour, materials and transport.
2. Labour forecast: Expected wages for the next 30, 60 and 90 days
3. Business forecast: What is likely to be invoiced and collected, from your pipeline, schedule and invoices.
4. Billing overview: Automatic nightly invoicing driven by delivery, return and transfer tickets
5. Rental agreements: open it from the left menu.
6. Invoices: open it from the left menu.
7. Payments: Card & ACH via Built-in mock processor (demo) · checks, wires and cash recorded by the office
8. Collections & credit: Dunning schedule, failed-payment retries, late fees (1.5% / month after 10 days) and automatic credit holds
9. Deposits: Security deposits are held until the job is off hire, then applied to its invoices. Pre-payments are applied to the next invoices automatically every night.
10. Billing runs: Every night at 1:00 AM ET the system invoices all agreements from ticket activity, adds transport, labour, consumables and approved lost/damaged charges, then runs autopay, late fees, dunning and credit holds.
11. Finance reports: open it from the left menu.
12. General ledger: Built-in double-entry ledger — every invoice, payment, credit and refund posts automatically · No period closed yet
13. Sales tax: open it from the left menu.
14. Accounting sync: Send customers, invoices and payments to QuickBooks Online or Xero.

Tip

Billing and Finance covers rental billing, invoices, payments and accounting.