How to record a security deposit or a pre-payment
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How to record a security deposit or a pre-payment. A step-by-step walkthrough of the screens, buttons and fields involved.
The steps, written out
- Open Deposits.
- In Record a deposit choose the Customer, optionally the Job, and the Deposit type: Security deposit (applied at off-hire) or Pre-payment (applied to next invoices).
- Enter the Amount, Method, Reference / check # and Date received and press Record deposit.
Tip
The money is listed under Deposits held. Every night the system applies pre-payments to the customer's open invoices (oldest due first), and applies security deposits once the job (or the whole account, if no job was chosen) has no Active rental agreement. You can also press Apply on a row for a specific invoice, or Apply eligible deposits now. The report Deposits held is under Finance reports.